Board of Directors
Board Member
Role: Board members play a crucial role in shaping the future of APAN while effectively managing its current affairs. They assist in planning initiatives that align with our mission. These activities encompass scholarships, professional networking, mentorship programs, engagement with alumni and students, or other initiatives that they may be passionate about. Board members are elected during the Fall or Spring Board meeting.
Key Responsibilities:
- Serve a three-year term
- Attend the Fall and Spring Board meetings in person on Grounds
- Attend ad hoc Board meetings in person or virtually
- Donate at least $100 annually to APAN
- Attend UVA and APAN events when possible to contribute to promote APAN and its mission
APAN Student Representative
Role: Two Student Representatives each year will serve as the liaison between UVA’s Asian Pacific students and APAN, ensuring that student voices are represented in APAN programming and fostering intergenerational connections.
Key Responsibilities:
- Serve a one-year term
- Attend the Fall and Spring Board meetings in person on Grounds
- Present student viewpoints and requirements to advocate for student-centric initiatives with the Board, thereby influencing their decision-making processes
- Assist in coordinating the APAN on Grounds needs for events such as the Fall Garden Party, Spring Celebration, and Alumni Weekend
- Promote APAN initiatives and events to Asian student organizations and fellow students both in person and through social media
Scholarship Committee
Application Reviewer
Role: To serve on the selection committee responsible for evaluating applications and identifying individuals who are deserving of receiving each the four $5,000 APAN scholarships.
Key Responsibilities:
- January-March:
- Conduct a electronic review of student’s scholarship applications and make recommendations to the Committee Chair
- Attend virtual committee meetings (approximately two-three) to determine the final four selections.
- April:
- If available, attend the APAN Spring Celebration on Grounds to present the scholarships to the recipients
Alumni Engagement Committee
Activities Chair
Purpose: Execute high-impact events that foster community and belonging. This position serves a two-year term on the Alumni Engagement Committee. Please note: Alumni Engagement Committee Chairs are not members of the Board of Directors.
Key Responsibilities:
- Lead planning for 2–3 events during the spring and fall (total of 4-6 events per year)
- Coordinate logistics (venues, catering, volunteers) with support from the Marketing Intern
- Partner with UVA student organizations and Multicultural Student Services staff for collaborative events
- Gather post-event feedback to improve future programming
- Submit a year-end summary of activity highlights to the Alumni Engagement Committee
Major Events Chair
Role: Lead APAN’s two main events—the fall YARden Party and spring Asian Alumni Weekend. This position serves a two-year term on the Alumni Engagement Committee. Please note: Alumni Engagement Committee Chairs are not members of the Board of Directors.
Key Responsibilities:
- Serve as the primary point of contact for all aspects of YARden (October) and Asian Alumni Weekend (April), as well as attending both events in-person
- Develop event timelines, budgets, and run-of-show plans in collaboration with the APAN board and UVA Alumni Association
- Coordinate with the UVA Alumni Association and other key stakeholders for event planning
- Gather feedback on the major initiatives and report insights to the Alumni Engagement Committee
- Submit a brief report to the Alumni Engagement Committee with lessons learned and recommendations for the next year
Mentorship Chair
Role: Facilitate meaningful alumni-student professional mentorship. This position serves a two-year term on the Alumni Engagement Committee. Please note: Alumni Engagement Committee Chairs are not members of the Board of Directors.
Key Responsibilities:
- Manage the APAN Mentorship Program (matching, check-ins, evaluations)
- Recruit mentors and mentees via newsletters, social media, and outreach events
- Host 2–3 mentorship events/year (career workshops, networking nights)
- Assess program impact through surveys and feedback
- Gather feedback on mentorship initiatives and report insights to the Alumni Engagement Committee
- Submit a year-end summary of mentorship highlights to the Alumni Engagement Committee
Outreach Chair
Role: Strengthen ties between APAN and alumni and students through intentional engagement. This position serves a two-year term on the Alumni Engagement Committee. Please note: Alumni Engagement Committee Chairs are not members of the Board of Directors.
Key Responsibilities:
- Maintain and grow the alumni contact database (track engagement metrics)
- Collaborate with UVA Alumni Association, UVA Clubs and their respective regional officers, and other alumni interest groups (e.g., shared events, regional outreach)
- Organize 1–2 networking events during the spring and fall, for a total of 2-4 events per year (virtual or in-person, e.g., regional meetups, class reunions)
- Assist the Mentorship Chair in alumni mentor recruitment
- Gather feedback on outreach initiatives and report insights to the Alumni Engagement Committee
- Submit a year-end summary of outreach highlights to the Alumni Engagement Committee
Marketing and Social Media
Marketing and Social Media Intern
Role: Enhance APAN’s visibility and engagement with the alumni community through digital media efforts. This is a paid internship.
Key Responsibilities:
- Create at least two posts and/or pieces of content for social media per week, and draft newsletters as needed (event promotions, alumni spotlights, student spotlights, etc.).
- Monitor engagement metrics, including email open rates and social media reach.
- Design graphics and videos for events.
- Suggest creative strategies to enhance online engagement.