Board of Directors
Board Member
Purpose: Board members help plan events, coordinate our scholarship and mentorship programs, and shape the future of the national UVA APA network. Board members serve a three-year term and are elected every spring.
Key Responsibilities:
- Serve a three-year term
- Attend Board meetings twice a year
- Donate at least $100 annually to AAPAAN (to the best of one’s ability). The donation can be to AAPAAN’s general operating funds or to the AAPAAN Scholarship fund.
AAPAAN Student Representative
Purpose: This student will serve as liaison between UVA’s AAPI student organizations and AAPAAN, ensuring student voices are represented in alumni programming and fostering intergenerational connections. Student representatives serve a one-year term on the Board of Directors.
Key Responsibilities:
- Attend AAPAAN Board Meetings (1–2 per semester) to share student perspectives and needs
- Promote AAPAAN events (e.g., YARden, Asian Alumni Weekend, mentorship programs) to student groups via listservs, social media, and club meetings
- Partner with the Major Events Chair to integrate student performances or speakers into alumni programming
- Advocate for student priorities (e.g., AAPI resource centers, scholarships) in AAPAAN discussions
- Gather student feedback on AAPAAN initiatives and report insights to the Alumni Engagement Committee
- Submit a year-end summary of student engagement highlights (e.g., event turnout, mentorship matches)
Scholarship Committee
Application Reviewer
Purpose: To serve on the selection committee responsible for reviewing applications and identifying individuals who are deserving of receiving the four $5,000 AAPAAN scholarships.
Key Responsibilities:
- January-March:
- Conduct a electronic review of student’s scholarship applications and make recommendations to the Committee Chair
- Attend virtual committee meetings (approximately two-three) to determine the final four selections.
- April:
- If available, attend the AAPAAN Spring Celebration on Grounds to present the scholarships to the recipients
Alumni Engagement Committee
Activities Chair
Purpose: Execute high-impact events that foster community and belonging. This position serves a two-year term on the Alumni Engagement Committee. Please note: Alumni Engagement Committee Chairs are not members of the Board of Directors.
Key Responsibilities:
- Lead planning for 2–3 events during the spring and fall (total of 4-6 events per year)
- Coordinate logistics (venues, catering, volunteers) with support from the Marketing Intern
- Partner with UVA student organizations and Multicultural Student Services staff for collaborative events
- Gather post-event feedback to improve future programming
- Submit a year-end summary of activity highlights to the Alumni Engagement Committee
Major Events Chair
Purpose: Lead AAPAAN’s two main events—the fall YARden Party and spring Asian Alumni Weekend. This position serves a two-year term on the Alumni Engagement Committee. Please note: Alumni Engagement Committee Chairs are not members of the Board of Directors.
Key Responsibilities:
- Serve as the primary point of contact for all aspects of YARden (October) and Asian Alumni Weekend (April), as well as attending both events in-person
- Develop event timelines, budgets, and run-of-show plans in collaboration with the AAPAAN board and UVA Alumni Association
- Coordinate with the UVA Alumni Association and other key stakeholders for event planning
- Gather feedback on the major initiatives and report insights to the Alumni Engagement Committee
- Submit a brief report to the Alumni Engagement Committee with lessons learned and recommendations for the next year
Mentorship Chair
Purpose: Facilitate meaningful alumni-student professional mentorship. This position serves a two-year term on the Alumni Engagement Committee. Please note: Alumni Engagement Committee Chairs are not members of the Board of Directors.
Key Responsibilities:
- Manage the AAPAAN Mentorship Program (matching, check-ins, evaluations)
- Recruit mentors and mentees via newsletters, social media, and outreach events
- Host 2–3 mentorship events/year (career workshops, networking nights)
- Assess program impact through surveys and feedback
- Gather feedback on mentorship initiatives and report insights to the Alumni Engagement Committee
- Submit a year-end summary of mentorship highlights to the Alumni Engagement Committee
Outreach Chair
Purpose: Strengthen ties between AAPAAN and alumni and students through intentional engagement. This position serves a two-year term on the Alumni Engagement Committee. Please note: Alumni Engagement Committee Chairs are not members of the Board of Directors.
Key Responsibilities:
- Maintain and grow the alumni contact database (track engagement metrics)
- Collaborate with UVA Alumni Association, UVA Clubs and their respective regional officers, and other alumni interest groups (e.g., shared events, regional outreach)
- Organize 1–2 networking events during the spring and fall, for a total of 2-4 events per year (virtual or in-person, e.g., regional meetups, class reunions)
- Assist the Mentorship Chair in alumni mentor recruitment
- Gather feedback on outreach initiatives and report insights to the Alumni Engagement Committee
- Submit a year-end summary of outreach highlights to the Alumni Engagement Committee
Marketing and Social Media
Marketing Intern
Purpose: Enhance AAPAAN’s visibility and engagement with the alumni community through digital media efforts.
Key Responsibilities:
- Create at least two posts and/or pieces of content for social media per week and newsletter drafts needed on a case-by-case basis (event promo, alumni spotlights, student spotlights, etc.)
- Track engagement metrics (email open rates, social media reach)
- Design graphics and videos for events, with guidance from the Activities Chair
- Suggest creative strategies to boost online engagement